[resolved] Can you "Copy" a Note from One Notes File to Another ?
I know how to "move" notes from one file to another, but don't see a way to "copy" them. Is there a way?
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Click and hold the note indicator for the note you want to move and drag it into the file you want to move it to. If they are large notes I find it easier to do this in compact view.
If you just want the text of a note, then use standard copy and paste.
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Thanks for responding Fredc! Yes, I know you can "move" them, but am trying to determine if there's a way to "copy" them. I've tried a few things and checked a training manual. I haven't discovered a way yet, but occasionally I'll stumble across a forum topic discussing some undocumented (or at least little known) options/features. I thought I'd check the forum in case there's a way to copy notes from one file to another.Fredc said:Click and hold the note indicator for the note you want to move and drag it into the file you want to move it to. If they are large notes I find it easier to do this in compact view.
If you just want the text of a note, then use standard copy and paste.
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I'm sorry, I misread your post. You can make a copy of a note file using the documents.logos.com site.
You can access the site either from your browser, or directly from Logos. To access from Logos simply click the "share documents" link at the bottom of the documents pane. Click the Actions drop down and select duplicate. That will create a second copy of the note.
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Fredc said:
I'm sorry, I misread your post. You can make a copy of a note file using the documents.logos.com site.
You can access the site either from your browser, or directly from Logos. To access from Logos simply click the "share documents" link at the bottom of the documents pane. Click the Actions drop down and select duplicate. That will create a second copy of the note.
No need for you to be sorry Fredc. I appreciate your help, and I'm the one who should be apologizing. I should have provided more detail in my original post, but I have a tendency to get wordy and I'm trying to change. I succeeded in that but failed to be concise.
Here's the full picture. I have some notes files that have hundreds to thousands of entries, but most are from highlights--maybe 1 in 25 to 1 in 50 is an actual note/comment that I entered. What I'm trying to determine is if I can "copy" just the actual note/comment entries from the current notes file into a new notes file, leaving the original file unchanged. E.g. let's say I have a notes file with 1500 entries in it but only 30 to 60 are actual notes--the rest are just highlights. My desire is to "copy" just those 30 to 60 actual notes from the file of 1500 entries into a new file, without disturbing the original notes file.
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Rick Ausdahl said:
Here's the full picture. I have some notes files that have hundreds to thousands of entries, but most are from highlights--maybe 1 in 25 to 1 in 50 is an actual note/comment that I entered. What I'm trying to determine is if I can "copy" just the actual note/comment entries from the current notes file into a new notes file, leaving the original file unchanged. E.g. let's say I have a notes file with 1500 entries in it but only 30 to 60 are actual notes--the rest are just highlights. My desire is to "copy" just those 30 to 60 actual notes from the file of 1500 entries into a new file, without disturbing the original notes file.
Rick, are these 30 to 60 notes that you want to copy attached to locations in resources (e.g., verses in a Bible)?
If not, you can select all the text in a note, copy it (Ctrl+C on Windows, Cmd+C on Mac) then go over to your new Notes file, create a new note in it, and paste (Ctrl+V or Cmd+V). Continue like that for each of the 30+ notes. It's a bit time consuming but I think it's the only way you can accomplish what you want. And if those notes were attached to verses or locations in resources, then that linkage wouldn't be preserved. The only way to replicate the notes in that case would be to open the original resource each note was attached to at the location where it was attached (which you can get to by clicking on the link next to the note icon. Then insert a new note at the same location but this time indicate that it should go in your new note file (which needs to be open first in order to be able to select it from the right-click menu). Then paste the contents from the note you're copying into this new note, and repeat thusly for each of the 30+ notes.
I hope that makes sense, and I hope it does what you want, even if not as simply or elegantly as you were hoping there might be a way to do it.
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Hi, Rosie! Thank you for the help.Rosie Perera said:Rick Ausdahl said:Here's the full picture. I have some notes files that have hundreds to thousands of entries, but most are from highlights--maybe 1 in 25 to 1 in 50 is an actual note/comment that I entered. What I'm trying to determine is if I can "copy" just the actual note/comment entries from the current notes file into a new notes file, leaving the original file unchanged. E.g. let's say I have a notes file with 1500 entries in it but only 30 to 60 are actual notes--the rest are just highlights. My desire is to "copy" just those 30 to 60 actual notes from the file of 1500 entries into a new file, without disturbing the original notes file.
Rick, are these 30 to 60 notes that you want to copy attached to locations in resources (e.g., verses in a Bible)?
If not, you can select all the text in a note, copy it (Ctrl+C on Windows, Cmd+C on Mac) then go over to your new Notes file, create a new note in it, and paste (Ctrl+V or Cmd+V). Continue like that for each of the 30+ notes. It's a bit time consuming but I think it's the only way you can accomplish what you want. And if those notes were attached to verses or locations in resources, then that linkage wouldn't be preserved. The only way to replicate the notes in that case would be to open the original resource each note was attached to at the location where it was attached (which you can get to by clicking on the link next to the note icon. Then insert a new note at the same location but this time indicate that it should go in your new note file (which needs to be open first in order to be able to select it from the right-click menu). Then paste the contents from the note you're copying into this new note, and repeat thusly for each of the 30+ notes.
I hope that makes sense, and I hope it does what you want, even if not as simply or elegantly as you were hoping there might be a way to do it.
Yes, your approach makes sense. Most if not all the notes I want to copy are connected to scripture passages being discussed in commentaries, so the entry label assigned by Logos will be something along the lines of Commentary short-name followed by scripture passage ID and then my note/comment. The process you described will indeed work, so there is at least a work-around to not having an actual "copy" function. The "lazy" fella that lives with(in) me was just hoping there might be one of those hidden/secret key combos waiting to be discovered. [:)]
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Rick Ausdahl said:
The "lazy" fella that lives with(in) me was just hoping there might be one of those hidden/secret key combos waiting to be discovered.
I know how you feel. I have one of those "lazy" types inside of me too. [:)]
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Last year there was forum thread that provided an undocumented method to copy notes that had links. Thus, one would have the same note content in two notes files where each note would link back to the same resource location. Which note file would be linked from the resource was unspecified. I was suspicious of the method so I tried it out using test note files. The "result" had some problems. While the note text was located in each note file. Things were really not quite right and I was glad that I had not attempted my test using note files that I valued.
I mention this just to warn you that there are methods to copy linked notes, but I would advise against using them until they go mainstream.
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David A Egolf said:
Last year there was forum thread that provided an undocumented method to copy notes that had links. Thus, one would have the same note content in two notes files where each note would link back to the same resource location. Which note file would be linked from the resource was unspecified. I was suspicious of the method so I tried it out using test note files. The "result" had some problems. While the note text was located in each note file. Things were really not quite right and I was glad that I had not attempted my test using note files that I valued.
I mention this just to warn you that there are methods to copy linked notes, but I would advise against using them until they go mainstream.
Thanks for the warning, David. I'm very cautious about things like that too and have used that approach as well. It's very difficult to unburn oneself. [:)]
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Hi Rick,
I'm not sure that this is more practicable than Rosie's method and it is also undocumented (as far as I can tell), but it is possible to copy notes, linkage and all, by dragging the note from the original note file into the new note file. This will, in effect, just move the note from one file to another. If you then select Cmd Z (on Mac) or Ctr Z (on PC) it will partially undo the action (partially, presumably due to a bug). The end result is that you will be left with the complete note, linkage and all, in both files.
I do suspect that this is buggy behaviour, so do test it out on something that doesn't matter before going to work in earnest. As you can see (below), it has worked for me. I have shut down L6 and reopened it a couple of times just to double check that there are no ill effects. Everything appears to be in order.
(And do make sure that you hit Cmd Z immediately after you have dragged said note into the new note file.)
Blessings
[Edit: Actually having checked this out some more, I am confident that the approach outlined above is safe. You will note (from the screenshot below) that the handle for the new note is inserted as per usual behaviour. The first handle links to the original note, the second handle to the new (copied) note.]
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Thanks, Andy. That is interesting indeed--I'll have to take at look at it. Since it seems to be working now in terms of what I want to do (but not as it actually should work), my only concern would be if the "partial" undo leaves anything behind that might be seen by Logos after a future update that results in some attempt by Logos to "fix" it. It doesn't seem very likely to me that would happen just out of the blue, but maybe if some additional action was attempted on the note down the road???
I suppose the safest course of action would be to duplicate the entire file per Fredc's post near the beginning of the thread, then use the method you documented but working with the duplicate file. I think I'll gave that a try. [:)]
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Rick Ausdahl said:
Since it seems to be working now in terms of what I want to do (but not as it actually should work), my only concern would be if the "partial" undo leaves anything behind that might be seen by Logos after a future update that results in some attempt by Logos to "fix" it. It doesn't seem very likely to me that would happen just out of the blue, but maybe if some additional action was attempted on the note down the road???
I think it's always very risky to rely on buggy behavior that you find conveniently does something you want. There is no guarantee it won't break on you later if they fix the bug.
You could always duplicate the file per Fredc's instructions and then delete all but the 30-60 notes you want to keep duplicated. I know that with 1500 notes in there it'll be a lot of work, but at least that way I don't think you'll risk losing your work somewhere down the road.
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Rosie Perera said:
I think it's always very risky to rely on buggy behavior that you find conveniently does something you want. There is no guarantee it won't break on you later if they fix the bug.
I agree, but take some assurance from the fact that this bug has been around since the very early days of L4 and that the outcome (two normal note files) appears stable. However, I routinely back up my significant note files by exporting them to PDF. That way, should anything ever go down, I can at least recover the content (although I really would not want to have to reconstruct this work within Logos).
Faithlife should really introduce a legitimate way of copy notes as per the OPs request. It is an odd oversight (given the general improvements to notes within Logos).
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